Scan, Index and Organize Documents to Simplify Management
PaperFlow is the most powerful, complete and full-featured document capture and indexing system on the market. Make PaperFlow the first component in your Enterprise Content Management (ECM) system. Whether you use our on-premise ECM model, PaperVision® Enterprise, our on-demand service, ImageSilo®, or any other document management system, PaperFlow will maximize your productivity.
Easy In, Easy Out
Capitalize on your investments, and put existing scanners to use. PaperFlow interfaces with hundreds of desktop and production-level scanners right out of the box. Automatically import information from existing systems, and capture documents from fax servers, fax machines and multifunctional devices. PaperFlow can scan and store documents on any media and export image and index information to a wide variety of document management systems. Through seamless integration, PaperFlow partners with PaperVision Enterprise and ImageSilo for a comprehensive Digitech Systems ECM solution.
Speed and Accuracy
PaperFlow enhances efficiency with innovative and timesaving features which take full advantage of production-level scanners running at their full rated speeds of 400 images per minute or faster. A customizable document indexing tool lets the user define acceptable index parameters to ensure accuracy. Extensive auto-formatting and verification procedures minimize keystrokes while support for barcodes, Optical Character Recognition (OCR) and handwriting recognition eliminates keystrokes altogether. Extract information from existing databases, and use it to populate indexes automatically with match and merge capabilities. Automation simplifies time-consuming processes, such as image cleanup and document exports.
Implement a comprehensive scanning and indexing solution with these optional components.
- Guarantee document quality - QCFlow™
Verify captured data has been scanned and indexed properly. Operators can move manually through the documents at their own pace and tag images for reprocessing or automate the process in a hands-free mode. Changes can be made to multiple documents or the entire batch of index information at one time.
- Convert scanned images to searchable text - OCRFLOW™
OCRFlow converts images to text, enabling text-based search capabilities. It enables you to find the document you need from a single word or passage and displays references in context. Operators can select which documents to recognize or they can choose to process all documents. Both processing and exporting can be automated to occur at any time.
Immediately improve productivity and performance without extensive new product training. Setup takes minutes, as PaperFlow’s point-and-click interface is easy to use and requires no coding or scripting. Predefined import and export formats create built-in functionality for immediate results with virtually any ECM system. Tailor system functionality for specific users, such as scan or data entry operators, and make use of keyboard shortcuts or “hot keys” for one-touch execution. Centralized administration simplifies project setup and ongoing management.
No matter how you conduct business, PaperFlow can scale to meet your needs. Scanning can be handled in one centralized location, simultaneously in various locations throughout an organization or offsite as an outsourced service. Establish any number of scanning stations for a departmental or corporate-wide installation. Create production-level operations with unlimited system users, scanning projects and images. Automated imaging activities can be scheduled to occur at any time, even during off-peak hours. Because of its unlimited scanning and indexing capabilities, companies whose livelihoods depend on consistent, quality scanning choose PaperFlow.
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Guarantees quality of documents.
Exceptional quality is a corporate necessity. It should be easier. It should be less expensive. With QCFlow, it is. QCFlow verifies that captured data has been scanned and indexed properly. If so, you rest easy. If not, QCFlow provides a host of intuitive, manual and automated tools to render data precisely correct. Avoid costly mistakes.
QCFlow offers an array of routines to guarantee the quality of scanned images. QCFlow makes the job effortless and efficient. Using a thumbnail view, operators can rapidly view images for overall quality. If any question should arise, any image can be instantly viewed in fine detail. Problem documents can be tagged for seamless reprocessing in PaperFlow™.
Operators can move manually through the documents at their own pace, or automate the process in a hands-free mode. When needed, the hands-free operation can be paused for closer inspection. The operator decides whether to view every page of a document or skip a specified number of pages. QCFlow can even reorder pages within or between documents, or move pages from multiple documents into another simultaneously. This eliminates abandoned pages that were scanned out of order or into the wrong document.
Once the overall image quality has been achieved, QCFlow can perfect the index data. Not by the painstaking method of most competitors where you change one document at a time, but by having the ability to effect changes on multiple documents or entire batches of index information at one time. Users can easily perform index field validation and data reformatting. If invalid data is identified, QCFlow will instinctively tag the document for an operator to verify and re-enter. It is just as easy to validate the numeric sequence of data within a batch of documents. You'll know that every invoice or check has actually been captured.
Many functions of QCFlow can be automated, allowing batch operations to take place during hours when equipment would normally be idle. QCFlow allows automatic verification of acceptable image file size, image width and height, number of pages within documents and index field values. Any documents in the automated batch that do not meet the acceptable parameters are tagged for operator review at a later time.
QCFlow is a seamless and logical fit with PaperFlow, Digitech Systems’ high-speed document capture software. They are a perfect pair. With QCFlow, you'll always have the ability to save a perfect document. Digitech Systems makes quality a priority.
Converts scanned images to text.
Converting images to searchable text. It should be easier. It should be less expensive. With OCRFlow, it is. OCRFlow works in conjunction with PaperFlow™. and PaperVision® Enterprise to provide text-based search capabilities. It allows a user to find any word among an unlimited range of documents.
Index-based searching is important and useful for most scanning projects, but it can also be time consuming and subject to human error. OCRFlow integrates the most precise Optical Character Recognition (OCR) engines and intuitive quality control measures to guarantee that processed text is accurately recognized, with minimal operator intervention. Most importantly, OCRFlow saves you money through reduced manually-intensive indexing costs.
Full-text searches are particularly useful in finding specific words or wording in reams of documents. For instance attorneys can quickly and easily find references to a specific name, date, address or subject matter. Search results instantly identify all of the references and how they appear in the context of a sentence. The user can then go directly to the relevant page within the document. In addition, this full-text data can be further manipulated and shared across various applications, significantly reducing the need for editing and rewriting. A point-and-click user interface allows both inexperienced and advanced users to take advantage of the most powerful and accurate OCR technology available.
OCRFlow converts images to text while keeping fonts, graphics and their relative positioning on a page intact. The operator selects which documents within a project to recognize, or can choose to process all of the documents. Digitech Systems’ renowned simple, yet elegant, design allows operators of all experience levels to utilize the system with minimal training.
OCRFlow provides extensive quality control to aid in perfect translation of image data. Displaying the original image on the top half of the screen and the translated text on the bottom, OCRFlow automatically highlights questionable words and characters. It allows the operator to compare documents, make any changes and save the revisions.
Processed work can be exported back into the original PaperFlow data for full-text searching within PaperVision, or into a number of external file formats such as Adobe® PDF, HTML or Microsoft® Word, for use in corresponding secondary applications. Both processing and exporting can be automated to occur at any time, including during off-peak hours.
OCRFlow can read the details of your documents. It enables you to find the document you need from a single word or passage. It then helps you manipulate and distribute that information with ease. Easy in. Easy out. Money saved.